How to categorize emails in outlook app how to#
How to categorize emails in outlook app plus#
How to categorize emails in outlook app mac#

The real power of categories for email management is when you create your own custom categories with meaningful names!ġ. Use custom categories in #microsoft #outlook on the web as a much more effective alternative to marking emails as unread when they need action #office365 Click To Tweet This is very similar to how labels are displayed in Gmail, and is much easier to see than the little flag! When you apply a category to an email, it is displayed as a little label next to the email subject. You can view or apply categories by opening an email and clicking the Categorise button. You can use these categories as a really effective alternative to marking emails as unread when they require action. Outlook on the web includes six default categories: Blue, Green, Purple, Yellow, Orange and Red. If you’ve got similar concerns, read on to learn how categories can help! Use a flag in #microsoft #outlook on the web for a simple way to identify emails you need to action #office365 Click To Tweet Also, the little flag icon doesn’t stand out very much in my email list, so I can easily pass over emails that are flagged. However, I personally struggle with it because I have to remember to use the flagged filter to see all my flagged emails.

Open the email, click the three dots button at the top and choose Flag.Ĭlick on the Filter button at the top of the inbox, then choose Flagged.

Hover over the email and click the Flag icon on the quick actions menu that appears next to the sender name.

There are numerous ways to add a flag in Outlook on the web, choose the one that works for you: The idea is that instead of marking emails as unread when they require action, you would put a flag on them.

If you’re a Gmail user too, this is similar to using the ‘star’ feature. You put a flag on an email, then you view all the flagged items together.

The Flag in Outlook on the web offers a very simple system for tagging emails. Is your email ‘management’ system to mark messages as unread? Here’s a much better alternative in #microsoft #outlook on the web #office365 Click To Tweet

How to categorize emails in outlook app mac#

Note: These same strategies can be applied to the Outlook desktop application on Windows and Mac too.

How to categorize emails in outlook app how to#

If this sounds like your story of email management, you need a better way! In Outlook on the web, using a flag or categories is a much better way to tag messages that require follow up or action, meaning that your unread items can stay purely as emails you have not actually read yet! In this blog post, I’ll show how to use them as part of your email management routines.

Is it any wonder their brains feel overloaded and their inboxes are out of control?!

How to categorize emails in outlook app plus#

They then go off to a meeting, or perhaps to lunch, and come back to even more new, unread mail plus all the unread mail that they have already actually read but need to follow up. And then they repeat this process for a whole lot of other emails too. So they mark it as unread again so they don’t forget to do it. But they don’t have time to do it right now. They open a message and decide that it is something they need to action or follow up. They open their inbox and take a look at their unread mail. In the 10+ years that I have been training people in email tools, I’ve discovered that many people use the same system to ‘manage’ their email.